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FoodDays & ptoBay


Pricing can be found from Admin – Set up – Pricing.

FoodDays Setup

Manage pricing schemes

To support discounted foods and/or free and reduced lunch programs the system offers sophisticated pricing schemes to alter prices to suit different needs.

To apply a free lunch program, give teachers food at cost or charge less for a second item, you’ll need to apply a “Pricing Scheme”.

FoodDays Mange Pricing

Each scheme has rules to determine who is eligible for the scheme; this can be individual children in the case of free lunches or could be a certain food if, for example, you priced a meal at $4 but those who ordered 2 got the second at half price.

FoodDays Pricing

Terms: Here are the terms that we use.

Daily Allowance: 

Setting a daily allowance sets a cap on any amount being given out. This is especially useful where you have multiple entrees that a parent might select.

Note: It is possible that a parent could exceed the daily allowance if they place an order on a day with one theme then, copy that day to the whole order. On days that include the theme along with another theme that has already been ordered on, both themes could benefit from the daily allowance. This is an unusual scenario.


The basis is the starting point for the price. All prices are based on either the ‘buy’ or ‘sell’ price. This way you could perhaps charge someone $0.02 over the buy price or maybe give them 20% discount off the sell price.

First or second:

Prices are determined by the quantity. The first item is priced differently (or the same – it’s up to you) as the second, third, fourth items, etc. This allows you to charge a flat fee of $0.40 for the first item but regular price for the second. It allows a free lunch for children if they only choose one item. It allows the first item to be charged at full price, the second at a discount.

Calculation technique:

We support three types of price calculation: Absolute, Delta and Percentage Discount. These may seem initially tricky to follow but we have examples to follow.

Absolute: An absolute price is simply “The Price”. If you have an item that is normally priced at $4.00 and you set the absolute price to $2.00 the parent will be charged $2.00, if the scheme is applied to an item priced at $6.00, the parent will still pay $2.00 – the absolute price replaces the original price.

Price after discount = the price entered here.

Delta: The delta price is used to increase or reduce a price by the amount specified. This price is ‘added’. So, to give a group of students 10 cents off some items, you’d select the delta price mode and enter “-0.10”. Notice the minus sign used to reduce the price not increase it.

Price after discount = the price + or – the value entered.

Percentage discount: This is used to apply a percentage discount. For example, if you wish to give a 10% discount on all foods this month, create a scheme that applies to all foods and all children and enter “10” and choose the Percentage option.

Price after discount = The original price – % discount.


Teachers menu: To give teachers lunch at cost, set the basis to buy price, the mode to delta and the amounts to zero. Choose all foods and the teachers from the children’s list.

Basis: Buy

First price: 0

First item mode: Delta

Second price: 0

Second item mode: Delta

Select All Foods

Select the children that are the teachers.

Example: Selling a Bagel that we buy for $2 to the Teachers: 1 bagel = $2.00, 2 bagels = $4.00, 3 bagels = $6.00 – we make no profit but loose nothing either.

Free lunches for children in the program: To give some children free lunches, select them and all foods, enter zero in the first and second prices, choose first mode as absolute, second as delta. This will give the children a free first item but charge full price for the second.

Basis: Sell

First price: 0

First item mode: Absolute

Second price: 0

Second item mode: Delta

Select All Foods

Select the children that are eligible for free lunches.

Example: Selling a Bagel for $4 to the free lunch children: 1 bagel = $0.00, 2 bagels = $4.00, 3 bagels = $8.00 – we loose the cost of the bagel if they buy one, but get the profit on the second or third.

Multi-buy discount: To give 50% off the second portion of a certain food. Create a scheme that applies 50% discount to the second items

Basis: Sell

First price: 0

First item mode: Delta

Second price: 50

Second item mode: Percentage

Select the foods that are eligible for multi-buy discount

Select All children.

Example: Selling a Bagel for $4 using 50% multi-buy discount: 1 bagel = $4.00, 2 bagels = $6.00, 3 bagels = $8.00 – we make full profit on the first loose a little on the second and third.

Please contact us if you have any questions.

Note: If a child and a food exist in multiple schemes, the schemes will be processed in alphabetical order and only the first will be applied.

If a child is added to the Pricing Scheme after they have placed orders you can Re-price existing orders by choosing the ordering run and then click on Update all orders with new pricing rules.

myFoodDays LLC

141 Old Stirling Road, Warren, NJ 07059


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